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August 26 & 27, 2014 – Board of Supervisor’s Minutes

BOARD OF SUPERVISORS MINUTES

August 26, 2014

A meeting of the Board of Supervisors of the County of Cuming, in the State of Nebraska was convened in open and public session at 9:00 a.m. on August 26, 2014, at West Point, Nebraska with all members present.

Notice of the meeting was given in advance thereof by publication in the West Point News, legal newspaper for Cuming County, one of the County’s designated methods for giving notice, a copy of the agenda being attached to these minutes.  Notice of this meeting was given in advance to the members of the Board of Supervisors and a copy of their acknowledgment of receipt of notice and the agenda are attached to these minutes.  Availability of the agenda was communicated in the advance notice and in the notice to the County Board of Supervisors of this meeting.  The Chairman of the Board publicly stated to all in attendance that a current copy of the “Nebraska Open Meetings Act” was posted in the entrance to the meeting room and the pamphlet form of the act is available upon request.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

The following correspondence was received by the Board; July 16th – August 15th activity reports for Extension Educators, letter from Ken Sharp dated August 14, 2014, correspondence from NIRMA regarding File No. VACUMIN030020, Northeast Economic Development District 2014 annual report, correspondence from Sequoia Consulting Group and minutes from the court committee meeting.  All documents are available for public inspection at the County Clerk’s Office.

1.   MINUTES

A motion was made by Meister and seconded by Mutzenberger to approve the minutes of the last meeting as read.  All present voted yea in favor of said motion.

2.   REPORTS

After reviewing revenue reports from the County Sheriff ($1537.05), Clerk of Dist. Court ($1348.97), Zoning Adm. ($300.00), Roads ($0) and County Clerk ($6577.03), a motion was made by Wiechman and seconded by Ross to accept the reports and place on file. Upon a roll call the vote resulted as follows; Mutzenberger, Ott, Ross, Sill, Wiechman, Meister and Tichota, yeas; nays none; motion carried.

 

3.  RECEIPTS

A motion was made by Meister and seconded by Ott to approve $329,448.93 of miscellaneous Treasurer’s receipts and place on file.  Upon a roll call the vote resulted as follows; Ott, Ross, Mutzenberger, Sill, Wiechman, Meister and Tichota, yeas; nays none; motion carried.

 

4.  BIDS FOR PATROL VEHICLE

Three bids were received for the purchase of a new patrol vehicle. The bid included trading a 2009 Ford Explorer.  The bids tallied as follows; Woodhouse – 2015 Ford Explorer – $25,414 with trade; Gene Steffy Ford – $20,836 with trade; Courtesy Ford – $26,430 with trade.  A motion was made by Mutzenberger and seconded by Meister to purchase a 2015 Ford Explorer from Gene Steffy Ford for $20,836.  Upon a roll call the vote resulted as follows; Ott, Ross, Mutzenberger, Sill, Meister and Tichota, yeas; nays Wiechman; motion carried.

 

5.  GIS WORKSHOP

A proposal from GIS Workshop was presented to the Board for web based services. The total cost for the Assessor’s tab and a Roads and Weeds tab is $8300.00 annually.  A motion was made by Mutzenberger and seconded by Sill to authorize the Chairman to sign the agreement with GIS Workshop to provide web based services at the initial cost of $8300 annually for an Assessors tab and a Roads and Weeds tab.  Upon a roll call the vote resulted as follows; Ott, Ross, Mutzenberger, Sill, Wiechman, Meister and Tichota, yeas; nays none; motion carried.

 

6.  ELKHORN LOGAN VALLEY PUBLIC HEALTH DEPARTMENT INTERLOCAL AGREEMENT

A revised interlocal agreement was presented to the Board by the Elkhorn Logan Valley Public Health Department.  The agreement includes Burt, Madison, Stanton and Cuming Counties.  The purpose of the interlocal agreement is to jointly establish a public health department. After review, a motion was made by Sill and seconded by Mutzenberger to authorize the Chairman to sign the Interlocal Agreement.  All present voted yea in favor of said motion.

 

7.  INCENTIVE PROGRAM

Executive Director, Garry Clark along with David Steffensmeier, President of the Cuming County Economic Development Board, presented a proposal to create a revolving loan fund as a tool to create business expansions and business start-ups. No formal action was taken.

 

8.  SET DATE FOR HEARING

Supervisor Sill, with a second by Mutzenberger, moved the passage of Resolution 20140804.  A resolution to schedule September 23, 2014, at 10:15 a.m. to conduct a public hearing to review board appointments to the Hospital Authority No. 1 of Cuming County.  All present voted yea in favor of the passage of said resolution.

 

9.  GENERAL FUND RESTRUCTURE

Discussion was held regarding restructuring the departments within the General Fund to include employee benefits on the monthly operating statements.  After discussion, no formal action was taken.

 

10.  RECESS TO CONVENE AS A BOARD OF EQUALIZATION

A motion was made by Meister and seconded by Ott to recess as a Board of Supervisors and convene as a Board of Equalization.  All present voted yea in favor of said motion.  At 11:45 p.m. the Board reconvened as a Board of Supervisors.

 

11.  CANOE AND KAYAK ACCESS

Discussion was held regarding the rules for use of the canoe and kayak access erected near Bancroft.  Mike Wegner participated through a conference call.  Mr. Wegner would like to see the rule prohibiting launching motorized boats eliminated.  After discussion, a motion was made by Sill and seconded by Mutzenberger to reaffirm the current rules and guidelines for the canoe and kayak access and not allow motorized boats to launch from the site.  Upon a roll call the vote resulted as follows; Ross, Mutzenberger, Sill, Ott, Wiechman, Meister and Tichota, yeas; nays none; motion carried.

 

12.  COURT COMMITTEE REPORT

Members of the court committee presented the minutes from the August 15th court committee meeting.  The purpose of the committee is to look at the feasibility of relocating the County Court Office to the 2nd floor of the courthouse for better security and to increase efficiency for the  County Court and District Court Offices.  No formal action was taken.

 

The Board agreed to recess for the day and reconvene the following morning at 9:00 a.m.

 

August 27, 2014

 

The Board met pursuant to the previous day’s business with Meister, Mutzenberger, Ross, Sill, Wiechman and Tichota present; Ott absent.  The Chairman restated that a current copy of the “Open Meetings Act” is posted at the entrance and a pamphlet form of the act is available upon request.  The Board began their meeting by receiving the Road Department and Zoning Department monthly action reports.

 

13.  APPROVE INVENTORIES

The following county and township inventories were presented for board approval; assessor, treasurer, board of supervisors, county court, computer room, clerk, custodian, E911, diversion, sheriff, clerk of district court, economic development, extension, roads & weeds, zoning, attorney, courtroom, veteran’s service & emergency management; and Garfield, St. Charles, Wisner, Sherman, Neligh, Logan, Monterey, Cleveland, Cuming, Grant, Lincoln, Elkhorn, Bancroft, Beemer, Bismark and Blaine Townships.  A motion was made by Meister and seconded by Wiechman to approve the inventories as presented.  All present voted yea in favor of said motion.

 

14.  CONDITIONAL USE PERMIT #270

At 9:45 a.m. Chairman Tichota opened a public hearing to consider a request from Loren Siebrandt to subdivide a parcel in section 20 T22N R6E.  After discussion and review, a motion was made by Mutzenberger and seconded by Meister to table the subdivision plat. All present voted yea in favor of said motion.

 

15.  SOLID WASTE AGREEMENT

A current interlocal agreement between the municipalities and the county for solid waste services will expire in September, 2014.  A motion was made by Sill and seconded by Mutzenberger to extend the Solid Waste Agreement for an additional five years. Upon a roll call the vote resulted as follows; Ross, Mutzenberger, Sill, Wiechman, Meister and Tichota, yeas; Ott absent; nays none; motion carried.

 

16.  DENTAL INSURANCE QUOTES

Benefits Management presented an alternative to the current employee dental plan. They also presented a vision plan for review.  After comparing the plans and considering the cost, which is less for the two proposed plans then the current plan, a motion was made by Mutzenberger and seconded by Sill to offer the Lincoln National Life Insurance Company’s 95th out of network U&C policy and Lincoln VisionConnect Plan through Benefits Management.  Upon a roll call the vote resulted as follows; Ross, Mutzenberger, Sill,Wiechman, Meister and Tichota, yeas; Ott absent; nays none; motion carried.

 

Benefit’s Management also informed the board of a Patient-Centered Outcomes Research Fee imposed when the Federal Health Care Act became law.  As a result, a motion was made by Mutzenberger and seconded by Meister to authorize the County Clerk to pay the PCORE fee through the August claims process.  Upon a roll call the vote resulted as follows; Ross, Mutzenberger, Sill, Wiechman, Meister and Tichota, yeas; Ott absent; nays none; motion carried.

 

17.  RESOLUTION TO ALLOCATE LEVY AUTHORITY

Supervisor Mutzenberger with a second from Supervisor Sill moved the adoption of Resolution 20140802 to allocate the following levy authority; .00636 to the Ag Society, .028323 to the rural fire districts and .115317 to the townships. Upon a roll call the vote resulted as follows; Meister, Mutzenberger, Sill, Ross, Wiechman and Tichota, yeas; Ott absent; nays none; resolution adopted.  (A complete copy of resolution 20140802 is recorded in resolution record 1 page 98.)

 

18.  APPROVE 1% INCREASE TO RESTRICTED FUNDS BASE FOR LID COMPUTATION

A motion was made by Mutzenberger and seconded by Ross to approve a 1% increase to the restricted funds base amount to compute the lid.  Upon a roll call the vote resulted as follows; Meister, Sill, Ross, Mutzenberger, Wiechman and Tichota, yeas; nays none; Ott absent; motion carried.  (The additional 1% is allowed by statute with the approval of at least 75% of the members in the governing body.)

19.  BUDGET HEARING

A public hearing was opened at 10:45 a.m. to hear support, opposition, criticism, suggestions or observations for the 2014/2015 fiscal budget.  Two representatives from the media were present.  Supervisor Sill with a second by Supervisor Mutzenberger, moved to adopt resolution 20140801 to approve the 2014/2015 fiscal budget.  Upon a roll call the vote resulted as follows; Meister, Sill, Ross, Mutzenberger, Wiechman and Tichota, yeas; nays none; Ott absent; resolution adopted.  (A complete copy of resolution 20140801 is recorded in resolution record 1 page 99.)

20.  PUBLIC HEARING TO SET FINAL TAX REQUEST

A public hearing was opened at 11:00 a.m. to set the final tax rate at a rate different from the previous year.  Two representatives from the media were present.  Supervisor Meister with a second by Supervisor Sill, made a motion to set the final tax request at $2,531,244.98.  Upon a roll call the vote resulted as follows; Meister, Sill, Ross, Mutzenberger, Wiechman and Tichota, yeas; nays none; Ott absent; motion carried.

21.  RESOLUTION 20140803 – TRANSFER FUNDS TO BALANCE BUDGET

Supervisor Mutzenberger with a second by Supervisor Sill, moved the passage of resolution 20140803; a resolution to transfer funds to balance the budget.  Upon a roll call the vote resulted as follows; Meister, Sill, Ross, Mutzenberger, Wiechman and Tichota, yeas; Ott absent; nays none; resolution adopted. (A complete copy of resolution 20140803 is recorded in resolution record 1 page 100.)

 

22.  QUOTE FOR GRAVEL RETRIEVER

The Road Superintendent presented a quote to purchase a gravel retriever.  This piece of equipment would retrieve gravel out of the ditches for reuse on county roads.  A motion was made by Tichota and seconded by Wiechman to accept the only quote received and purchase the gravel retriever from Retriever LLC for $15,060.  Upon a roll call the vote resulted as follows; Ross, Mutzenberger, Sill, Wiechman, Meister and Tichota, yeas; Ott absent; nays none; motion carried.

 

23.  DISCUSS SCRAP TIRE PROJECT

A scrap tire project will be held at the fairgrounds on September 5th.  Supervisor Ross has been working with the RC&D on this project and gave the Board the final details.  No formal action was taken.

 

24.  WEED REPORT

Daniel Niemeyer, Weed Superintendent, was present to give a verbal report of the activities of his office.  No formal action was taken.

 

25.  REVIEW DRAFT ZONING REGULATIONS

The Board initially agreed to revise the county zoning regulations inhouse.  Due to the amount of time the process is taking, a motion was made by Mutzenberger and seconded by Meister to approve hiring a consultant to help with the rewrite.  Upon a roll call the vote resulted as follows; Ross, Mutzenberger, Sill, Wiechman, Meister and Tichota, yeas; Ott absent; nays none; motion carried.

 

26.  COUNTY TAX SALES

The County Treasurer was present to request permission to write county tax sales.  A list of properties were presented for consideration.  A motion was made by Meister and seconded by Sill to authorize the County Treasurer to write the tax sales as requested.  Upon a roll call the vote resulted as follows; Ross, Mutzenberger, Sill, Wiechman, Meister and Tichota, yeas; Ott absent; nays none; motion carried.

 

27.  APPROVE CLAIMS

A motion was made by Mutzenberger and seconded by Meister to approve the following claims; General Payroll and reimbursements $99,383.45; Road Payroll $34,441.38; Register of Deeds Payroll $189.00; Economic Development Payroll $6,378.58; E911 Payroll & reimbursements $13,676.88; Ameritas Dental 1041.48 co. share dental, Ameritas Life Ins. 6828.17 co share retire, Blue Cross 22,939.62 co share health, F&M Bank 6977.64 co share soc sec, Mark Albin 224.25 mental health bd costs, Alco 14.61 supplies, Appeara 88.65 supplies, Baker Counseling 60.00 consulting fees, Bear Graphics 84.37 supplies, Berntsen Int’l 512.17 supplies, Black Hills Energy 291.48 utilities, Cindy Bloedorn 150.80 reimb, Daniel Bracht 4544.96 reimb, David Brown 12.27 prisoner meals, Buffalo Co. Sheriff 22.72 mental health bd expenses, Cardmember Serv 285.00 travel & equip, Centec Cast Metal Products 997.33 grave markers, Central Valley Ag 44.68 fuel, Centurylink 1241.76 serv, City of West Point 11,475.84 solid waste, City of Wisner 2751.58 solid waste, Claritus 214.58 postage, Clerk of Dist Ct 137.00 court costs, Cuming Co. Court 231.00 court costs, Cuming Co. Sheriff 143.09 court costs & postage, Dell Marketing 53.49 supplies, IRS 48.00 PCORE fee, Eakes Office Plus 33.59 supplies, James Egley 75.00 mental health bd expenses, Elite Computers 101.00 supplies, Ann Flood 50.00 mental health board fees, Floor Maintenance 557.44 supplies, Margarita Flores 44.48 reimbs, Flower & Gift Gallery 15.00 supplies, Franciscan Care Serv. 540.00 blood tests, Fremont Printing Co. 86.20 supplies, Gene Steffy Ford 20,836.00 patrol vehicle, Sophie Glaubius 5.00 fair expenses, Graybeals 43.57 supplies, Greatamerica Fin. 163.00 equip lease, Joshua Gunderson 1750.00 presenter fees, Hall Co. Court 2.00 copy fees, Nebr. HHS 87.00 institutional care, Cole Jacobsen 5.00 fair expenses, Terry Jahnke 117.20 reimbs, Johnson & Mock 255.00 ct apnt atny, K&M Reporting 50.00 mental health bd expenses, Keith Co. Court 10.01 copies, Kindschuh Bros. 304.00 tire repairs & fuel, Paul Knobbe 203.28 reimbs, Chris Kreikemeier 55.60 reimb, Russell Kreikemeier 1168.50 ct apnt atny, Lincoln Street Market 80.41 supplies, Madison Co. Court 4.50 copies, Madison Co. Dist Ct 370.82 judge’s expenses, Madison Co. Sheriff 7571.35 inmate bd, Rebekah McGill 80.00 fair expenses, Rebecca McKay 5.00 fair expenses, Microfilm Imaging 59.00 microfilming costs, Stuart Mills 1293.75 ct apnt atny, Minnick Funeral Serv 600.00 autopsy costs, Mostek Repair 40.00 repairs, MIPS 2990.11 computer support, NE Crime Comm 15.00 supplies, NE Public Health Envir. Lab 315.00 blood tests, NESCA 15.00 dues, NMC 1120.23 maint agree, Norfolk Area Child/Family Coalition 20.00 dues, Norfolk Daily News 306.00 publ, NE Nebr. Ass’n Co. Officials 140.00 reg fee, NE Nebr Juvenile Serv 4958.75 inmate bd, NE Research & Extension 202.99 equip, O’Keefe Elevator 190.00 repairs, Office Systems 315.27 copier expenses, Kendra Paasch 5.00 fair expenses, PetroMart 1996.05 fuel, Pizza Ranch 28.36 supplies, David Ptak 770.24 professional serv, Quality Printing 2213.49 supplies, Claire Raabe 5.00 fair expenses, Kay Raabe 154.08 reimbs, Radar Road Tec 175.00 repairs, Sandy Rasmus 150.80 reimb, Emily Reeson 72.00 fair expenses, Monica Reeson 40.00 fair expenses, Saunders Co. Court 38.06 court costs, Debra Schroeder 99.14 reimb, Megan Schroeder 5.00 fair expenses, Secretary of State 10.00 supplies, Smidt’s Garbage 45.00 serv, Alvin Sorensen 16.80 mileage, Stan Ortmeier 170.94 repairs, Stratton, Delay & Doele 2793.60 ct apnt atny, Jessica Svoboda 5.00 fair expenses, Kayla Svoboda 5.00 fair expenses, Michael Sullivan 50.00 mental health bd, Teeco 131.35 supplies, Dillon Thurman 55.14 witness fees, Thurston Co. Sheriff 2700.00 inmate bd, Tim’s Sinclair 67.55 fuel, US Postage Serv 2000.00 postage meter, Verizon Wireless 319.25 serv, Village of Bancroft 434.96 solid waste, Village of Beemer 834.34 solid waste, Glen Vollmer 17.92 mileage, Wayne Co. Clerk 5670.34 court costs, West Point Home Center 99.97 repairs, West Point Light & Water 2732.98 utilities, West Point News 788.75 publ, Wisner News 106.28 publ, Yosten True Value 411.05 supplies, Total General Fund $ 133,886.03; Ameritas Dental 284.04 co share dental, Ameritas Life Ins. 2324.79 co share retire, Blue Cross 6256.26 co share health, F&M Bank 2495.72 co share soc sec, A&R Construction 16107.77 project C20(524), Alley Cat Trucking 27.00 garbage serv, Auto Value 714.34 equip, B’s Enterprises 7779.00 grader blades & culvert material, Black Hills Energy 67.26 fuels, Bodwell Construction 4494.27 gravel, Bomgaars 655.94 tools & supplies, Central Valley Ag 2532.45 fuel, Centurylink 96.75 serv, Constellation New Energy 15.79 utilities, Conway’s Corner 157.89 fuel, CRA Payment 26.77 repairs, Crop Production 373.75 chemicals, CCPPD 280.89 serv, Filter Care 126.65 labor, Equip Serv 7.76 parts, Farmers Pride 3589.96 fuel, Great Plains 158.36 serv, Independent Salt Co. 721.50 salt, JR Tools 278.65 tools, K&R Equip 31.80 supplies, Kimball Midwest 710.26 supplies, Kindschuh Bros 1344.09 fuel, Lyman-Richey 3009.03 gravel, Mainelli Wagner & Asso 3762.79 engineering fees, Midwest Serv & Sales 582.30 signs, Murphy Tractor 764.92 parts, NMC 505.84 parts, NE Nebr. Ass’n Co Officials 40.00 reg fee, Chris Kallhopp 465.00 parts, PetroMart 130.93 fuel, Quality Printing 17.93 supplies, Retriever 15060.00 gravel retriever, Sapp Bros 7817.54 fuel, Schaeffer Mfg Co. 1007.60 oil, Marvin Siebrandt 1270.62 gravel, Skywave Wireless 43.95 serv, Smidt’s Garbage 50.00 serv, Mark Spenner 1386.75 salt, Stalp Gravel 24683.22 gravel & rock, Stan Ortmeier 17.97 supplies, Stigge Machine & Supply 254.33 tools & supplies, Tim’s Sinclair 5540.00 fuel, Titan Mach. 282.97 parts, Verizon Wireless 216.55 serv, Welding Const. 40225.10 contract work, West Point Home Center 25.29 supplies, West Point Impl 333.22 parts, West Point Light & Water 299.98 utilities, Wisner Auto Parts 43.41 parts, Wisner True Value 34.54 supplies, Wisner West 111.19 fuel, Yosten True Value 12.39 supplies, Total Road Fund $159,655.07; Goldenrod Regional Housing 1322.12 Dinklage Grant, Karlen Memorial Library 2250.00 Dinklage Grant, West Point Community Theatre 23344.74 Dinklage Grant, Total Special Projects $26,916.86; Cardmember Serv 450.00 conference expenses, Bankers Adv Co. 274.47 printing, John Neihardt Foundation 500.00 grant, Total Lodging Tax Fund $1224.47; F&M Bank 14.46 co share soc sec, MIPS 269.90 computer support, Total Reg of Deeds Fund $284.36; Ameritas Dental 31.56 co share dental ins, Ameritas Life 430.55 co share retire, Blue Cross 695.14 co share health, F&M Bank 485.68 co share soc sec, Beemer Comm Club 80.00 adv, Cardmember Serv 1252.55 workshop expenses, Centurylink 38.78 serv, Garry Clark 154.16 reimbs, Karen Palmer 227.63 supplies, Grandma’s Attic 23.91 workshop expenses, Nat’l rural Economic Developers 40.00 workshop expenses, NE Comm College 1950.00 reimbs, PetroMart 99.47 fuel, West Point News 476.10 adv, Total Economic Development Fund $5985.53; Ameritas Dental 126.24 co share dental, Ameritas Life 923.19 co share retire, Blue Cross 2780.56 co share health, F&M Bank 1038.63 co share soc sec, AS Central Finance 448.00 teletype serv, Centurylink 1213.70 serv, Elite Computers 2782.00 equip, Great Plains Comm 126.62 serv, Office Systems 9.00 supplies, Total E911 $9447.94.  Upon a roll call the vote resulted as follows; Meister, Sill, Mutzenberger, Ross, Wiechman and Tichota, yeas; nays none; Ott absent; motion carried.

The Board agreed to adjourn and reconvene September 23 & 24, 2014 at 9:00 a.m.  The agenda kept current in the office of the county clerk and on the website (www.cumingco.com).

 

_____________________________________

Cuming County Clerk

Approved:  _____________________________

Chairman

 

Cuming County

West PointBeemerWisnerBancroft

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