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Board of Supervisor Minutes – May 26 & 27, 2015

BOARD OF SUPERVISORS MINUTES

May 26, 2015

 

A meeting of the Board of Supervisors of the County of Cuming, in the State of Nebraska was convened in open and public session at 9:00 a.m. on May 26, 2015, at West Point, Nebraska with all members present.

 

Notice of the meeting was given in advance thereof by publication on the County Website and in the Wisner News Chronicle, legal newspaper for Cuming County, two of the County’s designated methods for giving notice, a copy of the agenda being attached to these minutes.  Notice of this meeting was given in advance to the members of the Board of Supervisors and a copy of their acknowledgment of receipt of notice and the agenda are attached to these minutes.  Availability of the agenda was communicated in the advance notice and in the notice to the County Board of Supervisors of this meeting.  The Chairman of the Board publicly stated to all in attendance that a current copy of the “Nebraska Open Meetings Act” was posted at the entrance to the meeting room and the pamphlet form of the act is available upon request.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

 

The following correspondence was received by the Board; thank you letters from Dinklage scholarship recipients from Bancroft-Rosalie, equity redemption letter from CVA, letter from Beemer Community Club regarding Play Daze Parade, activity reports from extension educators for April 16 to May 15, 2015, thank you letter from West Point Public Schools regarding Dinklage scholarships, and a list of bank securities. All documents are available for public inspection at the County Clerk’s Office.

 

  1.   MINUTES

A motion was made by Mutzenberger and seconded by Wiechman to approve the minutes of the last meeting as read. All present voted yea in favor of said motion.

 

  1.   REPORTS

After reviewing revenue reports from the County Sheriff ($1,422.98), Clerk of Dist. Court ($1,347.79), Zoning Adm. ($200.00), Roads ($0) and County Clerk ($4,932.09), a motion was made by Wiechman and seconded by Ott to accept the reports and place on file.  All present voted yea in favor of said motion.

 

  1.  RECEIPTS

A motion was made by Sill and seconded by Mutzenberger to approve $1,085,603.66 of miscellaneous Treasurer’s receipts and place on file.  Upon a roll call the vote resulted as follows; Ott, Ross, Wiechman, Meister, Sill, Mutzenberger and Tichota, yeas; nays none; motion carried.

 

  1. GENERAL ASSISTANCE ADMINISTRATOR

The Board adopted the General Assistance and Medical Assistance Program for indigent citizens at the April meeting.  As a result, a motion was made by Mutzenberger, and seconded by Ross, to appoint Bernie Hunke as the administrator of the Cuming County General Assistance and Medical Assistance Program. Upon a roll call the vote resulted as follows; Ott, Ross, Wiechman, Meister, Sill, Mutzenberger and Tichota, yeas; nays none; motion carried.

 

  1. HIPPA

To comply with Health Insurance Portability and Accountability Act (HIPPA) regulations, the Board was presented with a Breach of Information Privacy Policy, Safeguarding PHI Policy, Individual HIPPA Rights document, Level 1 Non-Discrimination Policy and an Appropriate Uses and Disclosures Policy. A motion was made by Mutzenberger and seconded by Meister, to adopt the policies as presented and to accept and distribute the Individual HIPPA Rights document to county employees and to accept the presented job description and appoint Bonnie Vogltance as the HIPPA Privacy Officer.  Upon a roll call the vote resulted as follows; Ott, Ross, Wiechman, Meister, Sill, Mutzenberger and Tichota, yeas; nays none; motion carried.

 

  1. ADA COORDINATOR

A motion was made by Ross and seconded by Mutzenberger to appoint Bonnie Vogltance as the County’s ADA (American’s with Disability Act) Coordinator.  All present voted yea in favor of said motion.

 

 

 

  1. BANK SECURITIES

Security CUSIP 946153GH0 for $150,000 was presented to replace security CUSIP 23087RCG1 for $150,000 from F&M Bank.  A motion was made by Ott and seconded by Sill to approve the release of security CUSIP 946153GH0 and accept security CUSIP 23087RCG1.

 

  1. BEEMER FIRE & RESCUE DINKLAGE APPLICATION

Beemer Fire and Rescue presented a Dinklage Application for $20,000.  The funds, if granted, would be used to repair the roof on the Beemer Ballroom.  A motion was made by Sill and seconded by Ott to forward the application to the Dinklage Foundation.  All present voted yea in favor of said motion.

 

  1. GIS WORKSHOP

GIS Workshop presented a proposal for a planning and zoning tab on the current Cuming County GIS Workshop website.  The total set-up cost is $3,500 with an annual cost of $3,500.00.  A motion was made by Sill and seconded by Mutzenberger to authorize the Chairman to sign the statement of work document and the master service agreement. Upon a roll call the vote resulted as follows; Ott, Ross, Wiechman, Meister, Sill, Mutzenberger and Tichota, yeas; nays none; motion carried.

 

  1. APPROVE TOWNSHIP BONDS

The following township bonds were presented to the Board for approval: Vincent Rolf, David Schmuecker and Kenneth Ortmeier.  A motion was made by Sill and seconded by Mutzenberger to approve the bonds as presented.  All present voted yea in favor of said motion.

 

  1. RECESS AS A BOARD OF SUPERVISORS

A motion was made by Sill and seconded by Wiechman to recess as a Board of Supervisors and convene as a Board of Equalization.  All present voted yea in favor of said motion.

 

At 12:15 p.m. the Board agreed to recess for the day and reconvene the following morning at 9:00 a.m.

 

May 27, 2015

 

The Board met pursuant to the previous day’s business with all members present.  The Chairman restated that a current copy of the “Nebraska Open Meetings Act” is posted at the entrance and a pamphlet form of the act is available upon request.  The Board continued their meeting from the previous day by receiving the monthly action reports from the Road Department.

 

  1. BIDS FOR TRUCK

The bid opening for a new truck for the Weed Department was postponed until next month due to the lack of bidders.  No formal action was taken.

 

  1. RESOLUTION 20150501

Supervisor Mutzenberger, with a second by Supervisor Ott, moved the passage of Resolution 20150501, a resolution to authorize the Chairman to sign the agreement for the 2015 fracture critical bridge inspections.  Upon a roll call the vote resulted as follows; Ott, Ross, Wiechman, Meister, Sill, Mutzenberger and Tichota, yeas; nays none; motion carried.  (The agreement identifies Mainelli & Wagner as the provider for the inspections and also accepts county soft match credit as payment.)

 

  1.  CONDITIONAL USE PERMIT #2015004

At 10:00 a.m. Chairman Tichota opened a public hearing to consider a request from Steve Ferguson & Rick Bayer to enlarge the footprint of the existing acreage in N1/2SE1/4 Section 34, T22N, R7E. There was no one present to object to the permit which was recommended for approval by the planning commission and zoning administrator.  After discussion, a motion was made by Ott and seconded by Wiechman to approve conditional use permit #2015004.  Upon a roll call the vote resulted as follows; Ott, Ross, Wiechman, Meister, Sill, Mutzenberger and Tichota, yeas; nays none; motion carried.

 

  1. CONDITIONAL USE PERMIT 2015005

At 10:15 a.m. Chairman Tichota opened a public hearing to consider a request from Loren Jahnke to erect a 5200 head swine confinement barn in the N1/2N/12NE1/4NW1/4 Section 30 T23N R7E. Bill and Cheryl Weiler were present to object to the permit which was recommended for approval by the planning commission and zoning administrator.  Weilers are objecting to the permit because they have plans to build a home on property they own adjacent to the proposed site.  After discussion, a motion was made by Ross and seconded by Mutzenberger to table conditional use permit #2015005.  Upon a roll call the vote resulted as follows; Ott, Ross and Mutzenberger yeas; nays Meister, Sill, Wiechman and Tichota; motion failed.  As a result of the failed motion, a motion was made by Sill and seconded by Meister to approve conditional use permit #2015005.  Upon a roll call the vote resulted as follows; Wiechman, Meister, Sill, and Tichota, yeas; nays, Mutzenberger, Ross and Ott; motion carried.

 

  1. BRIDGE #C20(433)

The Board readdressed the replacement of a bridge on a portion of a minimum maintenance road located on 22nd Road and Highway 16 with Mark Mainelli, County Engineer.  Mainelli gave the Board three different options to provide field access to property owners.  After discussion, a motion was made by Ott and seconded by Mutzenberger to replace the bridge with three, ten foot round tubes with headwalls, rip-rap and a possible concrete roadway over the tubes at the estimated cost of $100,000.  Upon a roll call the vote resulted as follows; Ott, Wiechman, Meister, Sill, Mutzenberger and Tichota, yeas; nays none; Ross abstained; motion carried.

 

  1. BRIDGE PROJECT BRO-7020(19)

Replacement of a truss bridge on D Road between roads 21 & 22, in Cuming Township was discussed with the County Engineer.  No formal action was taken.

 

  1. PUBLIC RIGHT OF WAY PERMIT

A motion was made by Sill and seconded by Ott to authorize the Chairman to sign a permit to allow CenturyLink QC to place fiber cable and associated handholes and cabinets in a county right-of-way along River Road north of Highway 32 in Sec 33 T22N R6E.  All present voted yea in favor of said motion.

 

  1.  APPROVE CLAIMS

A motion was made by Ott and seconded by Mutzenberger to approve the following claims; General payroll and reimbursements $103,510.88; Road payroll & reimbursements $31,162.39; ROD Fund payroll $195.00; Economic Development payroll & reimbursements $8,024.50; E911 payroll & reimbursements $13,164.32; Lincoln Financial 942.71 co share vision & dental ins, Ameritas Life Ins. 7100.35 co share retire, CC Clerk Insurance Account 27,314.35 co share ins, F&M Bank 7503.75 co share soc sec, Advanced Correctional Healthcare 36.24 inmate care, Mark Alvin 256.50 mental health bd, Apothecary Shop 409.09 inmate care, Appeara 60.01 supplies, B&B Video 56.15 supplies, Black Hills Energy 405.70 utilities, Daniel P. Bracht 4702.38 reimb, Burt County 25.00 reimb, Cardmember Serv 885.02 travel expenses & supplies, Central Valley Ag 95.63 fuel, CenturyLink 210.96 serv, City of West Point 9529.26 solid waste, City of Wisner 2114.32 solid waste, Clerk of Dist. Ct 169.00 court costs, Julie Crandall 94.99 travel expenses, Cuming Co. Court 217.00 court costs, Cuming Co. Sheriff 335.06 court costs, Dodge Co. Court 2.00 copies, Jennie Dugan-Hinrichs 75.00 autopsy costs, James Egley 125.00 mental health bd, Elite Computers 66.00 repairs, Engelhardt TV 295.50 radio repairs, Ann Flood 50.00 mental health bd, Franciscan Care Serv 297.00 inmate care, Graybeals 12.20 supplies, Great American Financial Serv 163.00 equip, Health Information Management 34.78 court costs, Russell Kreikemeier 2757.00 ct apnt atny, Arlen Lierman 10.35 mileage, Mary Jo Lueckenhoff 6.63 postage, Madison Co. Sheriff 173.15 inmate bd, Mailfinance 417.00 postage, Microfilm Imaging 59.00 microfilming, Stuart Mills 1068.75 ct apnt atny, Morrow, Davies & Toelle 8400.00 audit services, MIPS 2970.20 computer support, Judy Mutzenberger 296.31 reimb, NACO 410.00 reg fees, Nebr. Ass’n Co. Treas. 125.00 reg fee, Nebr. HHS 90.00 institutional care, Nebr. Public Health Envir. 103.50 lab fee, NE Area on Aging 5463.00 service, NE Research 2809.31 equip, Office Systems 895.36 maint fees, Valorie Olson 50.00 mental health bd, Oxide Design 937.50 website expenses, Peterson Body & Paint 92.72 mileage, PetroMart 968.60 fuel, Quality Print 815.56 supplies, Ramada Inn 415.00 lodging, RR Donnelley 81.78 supplies, Debra Schroeder 346.56 supplies & equip, Smidt’s Garbage Serv 45.00 serv, Daniel Smith 221.25 ct apnt atny, Alvin Sorensen 17.25 mileage, Stan Ortmeier & Co. 751.02 repairs, Stratton, Delay & Doele 2375.60 ct apnt atny, Michale Sullivan 50.00 mental health bd, Teeco Inc. 269.20 supplies, Telebeep Cellular 51.74 serv, Thurston Co. Sheriff 5000.00 inmate bd, Tim’s Sinclair 191.88 fuel, Time Clock Deals 30.50 adm fee, UNL 600.00 telephone serv, US Postal Serv 3000.00 postage, Village of Bancroft 650.00 solid waste, Verizon Wireless 247.81 serv, Village of Beemer 898.56 solid waste, Glen Vollmer 18.40 mileage, Wagner Tire 430.05 fuel & tires, West Point Light & Water 1886.67 utilities, West Point News 720.75 supplies, Wisner News 415.15 publ, Yosten True Value 211.94, supplies,  Total General Fund $111,429.00; Lincoln Financial 273.69 co share vision & dental ins., Ameritas Life Ins. 2103.44 co share retire, F&M Bank 2258.19 co share soc sec, CC Clerk Insurance 7924.01 co share health ins, Auto Value 514.78 repairs & tools, B’s Enterprises 885.00 bridge erosion control material, Black Hills Energy 75.36 fuel, Bodwell 1150.91 gravel, Bomgaars 101.64 tools & supplies, Breitkreutz Ag 2536.23 gravel, Cardmember Service 13.30 adm serv, CenturyLink 1.94 serv, City of Wisner 155.85 utilities, Conway’s Corner 111.79 fuel, CCPPD 305.88 utilities, Engelhardt TV 19.00 repairs, Farmers Pride 2847.98 fuel, Filter Care 129.50 repairs, Great Plains Comm. 161.53 serv, JR Tools 463.50 tools, Kaup Seed 2217.50 erosion control material, Kimball Midwest 179.89 supplies, Mainelli Wagner & Asso. 10847.56 engineering fees, NMC Exchange 63.71 parts, NE Auto Glass 1015.00 repairs, PetroMart 45.18 fuel, S&S Willers 19880.86 gravel, Quality Printing 24.26 supplies, Ramada Inn 207.00 lodging, Sapp Bros. 2125.81 fuel, Schaeffer Mfg 1510.36 oil, Marvin Siebrandt 13,159.25 gravel, Skywave Wireless 43.95 serv, Smidt’s Garbage 50.00 serv, Stalp Gravel 211,398.29 gravel, Stigge Machine 162.85 parts, Tim’s Sinclair 7890.87 fuel, Time Clock Deals 13.30 adm fee, Verizon Wireless 230.72 serv, Wagner Tire 1100.93 fuel, Welding Const 6948.00 bridge repair, West Point Light & Water 333.88 utilities, West Point News 246.75 publ, West Point Travel Plaza 392.72 fuel, Wisner News 15.34 publ, Yosten True Value 26.99 tools, Total Road Fund $301,461.27; Cardmember Services 14.44 postage, City of Wisner 1500.00 visitor’s bureau grant, Cuming County Fair Foundation 500.00 visitor’s bureau grant, Hear Nebraska 2000.00 event costs, Maly Marketing 1490.00 advertising, Neihardt Historic Site 500.00 visitor’s bureau grant, Total Lodging Tax Fund $6,004.44; F&M Bank 14.92 co share soc sec, Microfilm Imaging 239.61 microfilming, MIPS 269.90 computer support, Office Systems Co. 30.00 maint fee, Total Reg of Deeds Fund $539.51; Watchguard Video 907.00 equip, Total STOP Fund $907.00; Lincoln Financial 60.82 co share vision & dental ins, Ameritas Life Ins. 541.65 co share retire, F&M Bank 611.59 co share soc sec, Bancroft-Rosalie 62.50 prize money, Cardmember Serv 2161.65 software & advertising, CenturyLink 3.83 serv, City of West Point 450.00 rent, Jo’s Angels 1000.00 Nielsen Grant, KTIC/KWPN 565.00 advertising, MDG Catering 3275.75 annual dinner, NEDA 175.00 reg fee, Quality Printing 555.14 professional serv, Bruce Schlecht 30.00 supplies, Shear Inspirations 2500.00 Nielsen Grant, Table Linens 199.50 annual dinner, West Point Public 125,00 prize money, West Point Home Center 559.67 rental fee, West Point News 982.75 advertising, Wisner News 223.50 advertising, Wisner Pilger 62.50 prize money, Total Economic Development Fund $14,145.85; RDg Planning & Design 7641.50 professional serv, Total Inheritance Tax Fund $7641.50; Lincoln Financial 121.64 co share vision & dental ins, Ameritas Life Ins. 888.59 co share retire, F&M Bank 999.43 co share soc sec, CC Clerk Insurance 3209.24 co share ins, AS Central Finance 448.00 teletype serv, Cardmember Serv 11.40 adm services, CenturyLink 825.36 serv, City of Wisner 105.43 pagers, GIS Workshop Inc. 3790.00 annual support, Great Plains Comm 166.62 serv, Time Clock Deals 11.40 adm fee, Total E911 $10,577.11.  Upon a roll call the vote resulted as follows; Mutzenberger, Meister, Sill, Ross, Ott, Wiechman and Tichota, yeas; nays none; motion carried.

 

The Board agreed to adjourn and reconvene on, Monday, June 8, 2015, at 10:00 a.m. for a special meeting to review a liquor license.  The agenda kept current in the office of the county clerk and on the website (www.cumingco.com).

 

 

 

________________________________                  ______________________________________

County Clerk                                                                   Chairman

 

 

 

 

 

 

 

 

Cuming County

West PointBeemerWisnerBancroft

NEBRASKA