BOARD OF SUPERVISORS MINUTES
November 24, 2015
A meeting of the Board of Supervisors of the County of Cuming, in the State of Nebraska, was convened in open and public session at 9:00 a.m. on November 24, 2015, at West Point, Nebraska with Meister, Mutzenberger, Sill, Ott, Ross and Tichota, present; Wiechman absent.
Notice of the meeting was given in advance thereof by publication on the County Website and in the Wisner News Chronicle, legal newspaper for Cuming County, two of the County’s designated methods for giving notice, a copy of the agenda being attached to these minutes. Notice of this meeting was given in advance to the members of the Board of Supervisors and a copy of their acknowledgment of receipt of notice and the agenda are attached to these minutes. Availability of the agenda was communicated in the advance notice and in the notice to the County Board of Supervisors of this meeting. The Chairman of the Board publicly stated to all in attendance that a current copy of the “Nebraska Open Meetings Act” was posted at the entrance to the meeting room and the pamphlet form of the act is available upon request. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.
The following correspondence was received by the Board; extension educators activity reports from October 16 to November 15, 2015, captive insurance report, courthouse utility reports, NACO conference agenda, annual report from the captive insurance group, list of bank securities, and the NWAC Times Newsletter. All documents are available for public inspection at the County Clerk’s Office.
A motion was made by Ott and seconded by Meister to approve the minutes of the last meeting as read. All members present voted yea in favor of said motion; Ross abstained; motion carried.
After reviewing revenue reports from the County Sheriff ($1409.25), Clerk of Dist. Court ($2,185.01), Roads (2,616.48), Zoning ($0), and County Clerk ($4,299.51), a motion was made by Mutzenberger and seconded by Ott to accept the reports and place on file. Upon a roll call the vote resulted as follows; Meister, Mutzenberger, Sill, Ross, Ott and Tichota yeas; nays none; Wiechman absent; motion carried.
A motion was made by Mutzenberger and seconded by Meister to approve $457,566.59 of miscellaneous Treasurer’s receipts and place on file. Upon a roll call the vote resulted as follows; Meister, Mutzenberger, Sill, Ross, Ott and Tichota yeas; nays none; Wiechman absent; motion carried.
- COUNTY SCHOOLS DINKLAGE APPLICATION
A Dinklage Application was presented to the Board for $94,000. The funds if granted would be used to support 94 $1000 scholarships for Cuming County students graduating from the four Cuming County High Schools. A motion was made by Ross and seconded by Mutzenberger to forward the applications to the Dinklage Foundation. Upon a roll call the vote resulted as follows; Meister, Mutzenberger, Sill, Ross, Ott and Tichota yeas; nays none; Wiechman absent; motion carried.
- TRANE SERVICE CONTRACT
A continuation of service agreement was presented to the Board for approval from Trane for $4,274.00. The agreement will provide maintenance for the courthouse HVAC system for a one year period. A motion was made by Mutzenberger and seconded by Sill to authorize the Chairman to sign the agreement. Upon a roll call the vote resulted as follows; Meister, Mutzenberger, Sill, Ross, Ott and Tichota yeas; nays none; Wiechman absent; motion carried.
- APPOINTMENTS TO THE EXTENSION BOARD
The Extension Board nominating committee presented names to fill the upcoming vacancies on the Extension Board. The following names were presented by district: Mary Meister, District #1; Chris Kreikemeier, District #3; Justin Sindelar, District #7. A motion was made by Ott and seconded by Mutzenberger to approve the appointments as recommended by the nominating committee. Upon a roll call the vote resulted as follows; Meister, Mutzenberger, Sill, Ross, Ott and Tichota yeas; nays none; Wiechman absent; motion carried.
- EXECUTIVE SESSION
At 10:46 a.m. a motion was made by Mutzenberger and seconded by Meister to go into executive session to discuss potential litigation. Upon a roll call the vote resulted as follows; Meister, Mutzenberger, Sill, Ross, Ott and Tichota yeas; nays, none; Wiechman absent; motion carried. Included in the executive session was Clerk Vogltance, Sheriff Boyum and County Attorney Bracht.
At 10:55 a.m. a motion was made by Sill and seconded by Ross to come out of executive session. Upon a roll call the vote resulted as follows; Meister, Mutzenberger, Sill, Ross, Ott and Tichota yeas; nays none; Wiechman absent; motion carried.
- RECESS AS A BOARD OF SUPERVISORS
A motion was made by Sill and seconded by Mutzenberger to recess as a Board of Supervisors and convene as a Board of Equalization. All present voted yea in favor of said motion.
Supervisor Wiechman arrived at 11:15 a.m.
At 11:30 the Board reconvened as a Board of Supervisors to discuss health insurance renewal with Holmes Murphy. No formal action was taken. The Board recessed as a Board of Supervisors at 12:05 p.m. to reconvene the following morning at 9:00 a.m.
November 25, 2015
The Board met pursuant to the previous day’s business with all members present. The Chairman restated that a current copy of the “Nebraska Open Meetings Act” is posted at the entrance and a pamphlet form of the act is available upon request.
The Road Superintendent was present to give his verbal action road report to the Board. Present also was Virgil Bradfield who gave the Board his concerns about the canyon road in Elkhorn Township. No formal action was taken.
- JUVENILE SERVICE AGREEMENT
A Juvenile Service Agreement was presented to the Board for juvenile detention services with a term through June 1, 2027. A motion was made by Sill and seconded by Mutzenberger to authorize the Chairman to sign the agreement. Upon a roll call the vote resulted as follows; Meister, Mutzenberger, Sill, Ross, Ott, Wiechman and Tichota yeas; nays none; motion carried.
- COUNTYWIDE HOUSING PROGRAM
The Cuming County Economic Development Board (CCED) discussed with the Board of Supervisors at a previous meeting the need to create a housing trust fund. The need for the housing trust fund derives from the County housing study and the West Point housing study. The County housing study shows 377 housing units in the County, not including West Point, in fair or poor condition. The City of West Point’s Housing Study showed 115 housing structures needing moderate or substantial rehabilitation by 2021. CCED received a $75,000 grant from the Donald E. Nielsen Foundation to begin a demolition and rehabilitation program. To create a viable program that will continue into 2021, representatives from the CCED Board approached the Board of Supervisors asking for $100,000 to help support the program. The program structure will be presented in detail before funds are released. After discussion, a motion was made by Mutzenberger and seconded by Sill to set aside $100,000 from the Inheritance Tax Fund to support a housing trust fund with the stipulations that the communities contribute participating funds; that housing outside of the communities is included in the program; and that all county banks are invited to participate in the program and enough are in agreement to aide in the administration. Upon a roll call the vote resulted as follows; Meister, Mutzenberger, Sill, Wiechman and Tichota yeas; nays Ross and Ott; motion carried.
- BANK SECURITY
Bank security CUSIP 763155BF4 for $225,000 was presented to the Board as security for funds on deposit with F&M Bank. A motion was made by Sill and seconded by Mutzenberger to approve the security as presented. All present voted yea in favor of said motion.
- BENEFIT PACKAGE FOR BUSINESS SPECIALIST POSITION
The personnel committee met to fill an administrative vacancy in the courthouse. This position will provide support services in the Road Department and County Treasurer’s Office along with some administrative work for the Board of Supervisors. The personnel committee presented a benefit package which would approve a 35 hour work week at $16.00 per/hr with full county benefits. A motion was made by Mutzenberger and seconded by Sill to approve the benefit package as presented. All members present voted yea in favor of said motion.
- DINKLAGE SCHOLARSHIP APPLICATIONS
The County High Schools presented an application for $94,000 to support scholarships for the 2016 graduating seniors from Cuming County which the Board voted to forward to the foundation. An amended application was presented for $95,000 due to miscalculation. The Board also considered an application from Pender High School for $2,000 for two county residents graduating from Pender High School in 2016. A motion was made by Sill and seconded by Mutzenberger, to forward the Cuming County Schools amended application and the application for Pender Public School to the Dinklage Foundation. Upon a roll call the vote resulted as follows; Meister, Mutzenberger, Sill, Ross, Ott, Wiechman and Tichota yeas; nays none; motion carried.
- APPROVE CLAIMS
A motion was made by Sill and seconded by Mutzenberger to approve the following claims; General payroll and reimbursements $103,042.19; Road payroll & reimbursements $37,314.08; Economic Development payroll & reimbursements $7750.18; E911 payroll & reimbursements $16,173.25; Lincoln Financial 2421.96 co share supplemental ins, Ameritas Life Ins. 7125.36 co share retire, CC Clerk Insurance Account 25649.52 co share ins, F&M Bank 7557.23 co share soc sec, juror fees 1558.43; Mark Albin 870.75 mental health bd, American Legion Post 70 472.31 co government day expenses, Appeara 61.64 supplies, Apothecary Shop 221.82 prisoner meds, AS Central Services 26.00 supplies, Black Hills Energy 423.46 utilities, Daniel Bracht 4783.98 reimb, Burt Co Sheriff 51.20 court costs, Cardmember Serv 371.73 supplies & training expenses, Cass Co Court 2.75 copies, Central Valley Ag 110.44 fuel & supplies, CenturyLink 1449.68 service, City of West Point 8056.36 solid waste, City of Wisner 2270.58 solid waste, Clk of Dist Ct 70.00 court fees, Cuming Co Clerk 20.00 fees, Cuming Co 4-H 29.00 pop machine revenue, Cuming Co Court 166.00 court costs, Cuming Co Sheriff 67.68 court costs, Digital Ally 415.00 equip, Dodge Co Sheriff 6.00 court costs, Tom Donner 14942.77 ct apnt atny, Eakes Office Solutions 86.37 printing, James Egley 125.00 mental health bd, Engelhardt TV 6867.00 equip, Les Feyerherm 18.40 mileage, Floor Maintenance 357.59 supplies, Franciscan Care Services 142.00 blood tests, GIS workshop 3500.00 licensing fee, Great America Fin. Serv 163.00 equip lease, Linda Hughes 50.00 mental health bd, IAAO 175.00 dues, Johnson & Mock 2287.50 ct apnt atny, Russell Kreikemeier 3084.50 ct apnt atny, Dean Lauritzen 65.21 co government day expenses, Mary Jo Lueckenhoff 9.65 postage, Madison Co. Sheriff 6278.29 prisoner bd, Mailfinance 417.00 postage meter, Brian Mandel 32.65 witness fees, Microfilm Imaging 101.35 equip rental, Milestone Land Surveying 1300.00 surveying, Stuart Mills 2025.00 ct apnt atny, MIPS 2691.36 computer support, NACO 120.00 reg fee, NE Dist Court Clerks Assn 25.00 dues, Nebr. Public Health 147.75 court costs, Nielsen Community Center 150.00 rent, Office Systems 978.68 supplies, equip & maintenance, Val Olson 50.00 mental health bd, Pender Community Hospital 476.00 inmate care, Peterson Body 137.50 auto expenses, PetroMart 1162.28 fuel, Tim Plagge 86.00 material, Quality Printing 2286.86 supplies, Debra Schroeder 98.86 supplies, Skywave Wireless 103.95 internet fees, Smidt Garbage 45.00 serv, Alvin Sorensen 17.25 mileage, Cardiopulmonary Rehabilitation 407.00 training, St. Francis Memorial 31.03 court costs, Stan Ortmeier 289.72 repairs, Stratton, Delay & Doele 6790.65 ct apnt atny, Michael Sullivan 50.00 mental health bd, Teeco 144.35 supplies, Telebeep Cellular 26.74 pager serv, Thomson Reuters 312.00 law library, Thurston Co. Sheriff 1650.00 prisoner bd, Tim’s Sinclair 34.97 fuel, Time Clock Deals 34.72 serv, Total Fire & Security 727.60 repairs, Trane US 4145.78 maint, Verizon Wireless 268.59 serv, Village of Bancroft 1334.06 solid waste, Village of Beemer 711.36 solid waste, Wagner Tire 82.75 fuel, West Point Home Center 2.93 repairs, West Point Light 2079.80 utilities, West Point News 1168.06 publ, Wisner News Chronicle 438.76 publ, Yosten True Value 58.95 supplies, Total General Fund $135,653.47; Ameritas Life Ins. 2518.69 co share retire, F&M Bank 2724.10 co share soc sec, Auto Value 320.51 parts, B&B Technologies 13215.08 culvert material, Black Hills Energy 73.36 utilities, Bomgaars 366.06 supplies & tools, Central Valley Ag 299.65 fuel, CenturyLink 48.28 serv, Constellation New Energy 5.41 utilities, Contech Engineered Solutions 21394.10 culverts, Conway’s Corner 366.56 fuel, CCPPD 299.56 serv, Engelhardt TV 118.96 supplies, Farmers Pride 2880.00 fuel, Great Plains 161.29 utilities, Independent Salt Co. 3318.00 salt, JR Tools 430.15 tools, Kimball Midwest 246.37 supplies, Lamp Auto Parts 35.38 parts, Mainelli Wagner & Asso. 22944.92 engineering, Mark Spenner 3111.41 freight, Midwest Service 329.00 supplies, Midwest Services 1823.04 culverts, Murphy Tractor 173010.26 motor grader, Dan Niemeyer 6.11 misc expense, NMC Exchange 545.44 parts, Parts Junction 7.26 supplies, Productivity Plus Account 545.31 labor, S&S Willers 3172.06 gravel, Sapp Bros 3967.55 fuel & repairs, Schmader Landfill 159.60 fees, Seals & Service 103.56 parts, Skywave Wireless 42.95 serv, Smidt’s Sanitation 50.00 serv, Stalp Gravel 23,759.22 gravel, Stigge Machine 118.14 parts, Sunrise Excavating 19500.00 labor, Tim’s Sinclair 2069.36 fuel, Time Clock Deals 15.12 serv, Verizon Wireless 211.74 serv, Wagner Tire 797.62 fuel, West Point Home Center 44.58 parts, West Point Impl. 122.60 parts, West Point Light & Water 303.71 utilities, West Point Travel Plaza 355.64 fuel, Wisner News 29.73 publ, Wisner Auto Parts 156.12 parts, Wisner True Value 9.54 parts, Wisner West 72.15 fuel, Yosten True Value 16.38 supplies, Total Road Fund $306,221.63; CC Economic Development 9290.65 Dinklage Grant, Juvenile Awareness Group 483.39 Dinklage Grant, Total Special Projects $9,774.04; Western Engineering 736,769.51 overlay project, Total Sinking Fund $736,769.51; City of West Point 67.37 training expenses, Nebr. Tourism Comm 150.00 training expenses, Total Lodging Tax Fund $217.37; Heartland Technology Solutions 327.00 records preservation, MIS 503.23 equip rental, MIPS 275.70 computer support, Total Reg of Deeds Fund $1105.93; Theresa Klitz 100.00 serv, Total Federal Grant Fund $100.00; Ameritas Life Ins. 523.13 co share retire, F&M Bank 590.61 co share soc sec, August Ash Inc. 99.00 website expenses, Cardmember Service 2596.52 adv & travel expenses, CenturyLink 2.70 serv, Goldenrod Regional Housing 1652.51 Nielsen Grant, MDG Catering 188.50 supplies, Nat’l Rural Economic Dev. 350.00 dues, Nielsen Community Center 110.00 rent, Peterson Body & Paint 144.07 repairs, RDG Planning 7500.00 consulting fees, West Point News 657.00 adv, Wisner News 223.50 adv, Total Economic Development Fund $14,637.54; Ameritas Life Ins. 1090,39 co share retire, F&M Bank 1210.12 co share soc sec, AS Central Finance 448.00 teletype serv, CenturyLink 821.46 serv, Great Plains Comm 164.62 serv, Marriott 99.00 lodging, Quality Print 189.99 supplies, Time Clock Deals 12.96 fees, West Point News 43.50 subs, Total E911 $4080.04. Upon a roll call the vote resulted as follows; Mutzenberger, Meister, Sill, Ott, Wiechman Ross and Tichota, yeas; nays none; motion carried.
There being no more business, the board agreed to adjourn and reconvene on December 28, 2015 at 9:00 a.m. The agenda kept current in the office of the county clerk and on the website (www.cumingco.com).
County Clerk Chairman