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October 28 & 29, 2014 – Board of Supervisors Minutes

BOARD OF SUPERVISORS MINUTES

October 28, 2014

 

A meeting of the Board of Supervisors of the County of Cuming, in the State of Nebraska was convened in open and public session at 9:00 a.m. on October 28, 2014, at West Point, Nebraska with all members present.

 

Notice of the meeting was given in advance thereof by publication in the West Point News, legal newspaper for Cuming County, one of the County’s designated methods for giving notice, a copy of the agenda being attached to these minutes.  Notice of this meeting was given in advance to the members of the Board of Supervisors and a copy of their acknowledgment of receipt of notice and the agenda are attached to these minutes.  Availability of the agenda was communicated in the advance notice and in the notice to the County Board of Supervisors of this meeting.  The Chairman of the Board publicly stated to all in attendance that a current copy of the “Nebraska Open Meetings Act” was posted in the entrance to the meeting room and the pamphlet form of the act is available upon request.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

 

The following correspondence was received by the Board; Emergency Relief Questionnaire, copy of NACO audit report, county extension activity reports from August 16th to October 15th, letter from the Dept. of Revenue regarding a refund of airline taxes, list of current bank securities and a thank you letter from the Community Theatre.  All documents are available for public inspection at the County Clerk’s Office.

 

  1.   MINUTES

A motion was made by Mutzenberger and seconded by Wiechman to approve the minutes of the last meeting as read with a correction to the motion made to approve the claims.  The minutes listed Ott being absent which is incorrect.  All present voted yea in favor of said motion.

 

  1.   REPORTS

After reviewing revenue reports from the County Sheriff ($1153.17), Clerk of Dist. Court ($626.69), Zoning Adm. ($450.00), Roads ($16.00) and County Clerk ($5,846.38), a motion was made by Meister and seconded by Sill to accept the reports and place on file. Upon a roll call the vote resulted as follows; Mutzenberger, Ott, Ross, Wiechman, Meister, Sill and Tichota, yeas; nays none; motion carried.

 

  1.  RECEIPTS

A motion was made by Sill and seconded by Ott to approve $456,579.50 of miscellaneous Treasurer’s receipts and place on file.  Upon a roll call the vote resulted as follows; Ott, Ross, Mutzenberger, Wiechman, Meister, Sill and Tichota, yeas; nays none; motion carried.

 

  1. APPOINT MEMBERS TO THE EXTENSION BOARD

The Extension Board nominating committee recommended that the County Board appoint Wahneeta Norton to fill the expired term of Sandy Rasmus in district five and reappointed Cindy Bloedorn to an additional three term in district six.  A motion was made by Sill and seconded by Meister to accept the nominating committee’s recommendation.  Upon a roll call the vote resulted as follows; Ott, Ross, Mutzenberger, Wiechman, Meister, Sill and Tichota, yeas; nays none; motion carried

 

  1. COUNTY SCHOOLS DINKLAGE APPLICATION

Representatives from West Point Public School, GACC and Bancroft-Rosalie Public School presented a Dinklage Application in the amount $100,000.  The funds, if granted, would support scholarships for Cuming County students graduating in 2015.  A motion was made by Ross and seconded by Ott to forward the application to the Dinklage Foundation.  Upon a roll call the vote resulted as follows; Meister, Sill, Mutzenberger, Ross, Ott, Wiechman and Tichota, yeas; nays none; motion carried.

 

  1. ANNUAL ROAD REPORT

The Road Superintendent presented the annual road report for approval.  After review, a motion was made by Meister and seconded by Sill to accept the report and authorize the Chairman to sign it.  Upon a roll call the vote resulted as follows; Meister, Sill, Mutzenberger, Ross, Ott, Wiechman and Tichota, yeas; nays none; motion carried.

 

  1. RESOLUTION 20141001 – FLEXIBLE BENEFITS PLAN

Supervisor Mutzenberger with a second by Supervisor Wiechman, moved to adopt resolution 20141001; a resolution to amend the Cuming County Flexible Benefits Plan.  Upon a roll call the vote resulted as follows; Meister, Sill, Mutzenberger, Ross, Ott, Wiechman and Tichota, yeas; nays none; motion carried.  (A complete copy of the resolution may be found in Resolution Record #1 Page 103.)

 

  1. BANK SECURITIES

An irrevocable letter of credit was presented to the Board as a security for county funds invested in First Community Bank, Beemer, NE.  A motion was made by Sill and seconded by Wiechman to approve the security as presented.  Upon a roll call the vote resulted as follows; Ott, Ross, Mutzenberger, Wiechman, Meister, Sill and Tichota, yeas; nays none; motion carried.

 

  1. DISTRESS WARRANTS

A list of distress warrants totaling $21,543.94 was presented to the Board for collection by the County Sheriff.  A motion was made by Mutzenberger and seconded by Tichota to approve the list to turn over to the Sheriff for collection.  Upon a roll call the vote resulted as follows; Ott, Ross, Mutzenberger, Wiechman, Meister, Sill and Tichota, yeas; nays none; motion carried.

 

10.  RECESS

A motion was made by Sill and seconded by Mutzenberger to recess as a Board of Supervisors and convene as a Board of Equalization.  All present voted yea in favor of said motion.

 

At 11:20 a.m. the Board reconvened as a Board of Supervisors.

11.  ROAD MAINTENANCE

Sandy Sassaman was present to discuss road maintenance on “R” Road running past her home.  She reported that the truck traffic, after hitting the washboards in the road, shake her home’s foundation and causes a dust problem.  After discussion, the Road Superintendent agreed to have his operator maintain the road three times per week and to look into using washed rock instead of white rock to control the dust.  He also agreed to work with the County Engineer to erect signage to slow down the traffic past her home.  No formal action was taken.

 

12.  CLOSED SESSION

At 11:35 a.m. a motion was made by Mutzenberger and seconded by Sill to enter into closed session to discuss the potential to purchase real estate.  All present voted yea in favor of said motion.   County Attorney Bracht and Clerk Vogltance were present during the closed session.  At 11:58 a.m. a motion was made by Sill and seconded by Mutzenberger to come out of closed session.  All present voted yea in favor of said motion.  No formal action was taken.

13.  ZONING REGULATIONS

 

The Board met with RDg, consultant hired to rewrite the county zoning regulations.  The consultant described the process for rewriting the regulations and the responsibilities of the Administrative Work Group and the County Board.  Public hearings will be conducted at a later date to receive input from the public.  No formal action was taken.

 

14.  CLOSED SESSION

At 2:58 p.m. a motion was made by Meister and seconded by Ott to enter into closed session to discuss potential litigation issues.  All present voted yea in favor of said motion.   County Attorney Bracht and Clerk Vogltance were present during the closed session.  At 3:04 p.m. a motion was made by Mutzenberger and seconded by Sill to come out of closed session.  All present voted yea in favor of said motion.  No formal action was taken.

 

15.  MONITOR FOR SECURITY CAMERAS

A motion was made by Meister and seconded by Mutzenberger to authorize the purchase of a new 32”-47” monitor for dispatch and to move the existing east monitor to the south wall if possible.  All present voted yea in favor of said motion.

 

At 3:15 the Board agreed to recess and reconvene the following morning at 9:00 a.m.

 

 

October 29, 2014

 

The Board met pursuant to the previous day’s business with all members present.  The Chairman restated that a current copy of the “Nebraska Open Meetings Act” is posted at the entrance and a pamphlet form of the act is available upon request.  The Board began their meeting by receiving the Road Department and Zoning Department monthly action reports.

 

16.  SERVICE AGREEMENT WITH RDg

The Board received a proposal for consulting services to rewrite the current zoning code.  The cost for the service is $27,000.00.  A motion was made by Mutzenberger and seconded by Wiechman to authorize the Chairman to sign the agreement.  Upon a roll call the vote resulted as follows; Meister, Sill, Mutzenberger, Ott, Ross, Wiechman and Tichota, yeas; nays none; motion carried.

 

17.  SUPERVISOR COMMITTEES

Discussion was held regarding Supervisor Committees.  No formal action was taken.

 

18.  COST ALLOCATION PLAN

The cost allocation plan prepared by Maximus was presented for acceptance.  A motion was made by Mutzenberger and seconded by Sill to authorize the Chairman to sign the certification of cost allocation plan.  All present voted yea in favor of said motion.

 

19.  RESOLUTION 20141002 – NIRMA

Supervisor Mutzenberger with a second by Supervisor Meister, moved the passage of Resolution 20141002, a resolution to recommit to NIRMA and NIRMA II for a three year period.  Upon a roll call the vote resulted as follows; Meister, Sill, Mutzenberger, Ott, Ross, Wiechman and Tichota, yeas; nays none; resolution adopted.  (A complete copy of the resolution may be found in Resolution Record #1 Page 104.)

20.   CONDITIONAL USE PERMIT #281

At 10:00 a.m. Chairman Tichota opened a public hearing to consider a request from James & Tessica Diekemper to separate an existing farmstead in Section 19 T22N R6E.  There was no one present to object to the permit which was recommended for approval by the planning commission and zoning administrator.  After discussion, a motion was made by Meister and seconded by Ott to approve conditional use permit #281.  Upon a roll call the vote resulted as follows; Meister, Sill, Mutzenberger, Ott, Ross, Wiechman and Tichota, yeas; nays none; motion carried.

 

21.  EMPLOYEE BENEFITS

Craig Johnson, Holmes-Murphy, was present to give a presentation on employee health benefits.  The Board took no formal action, but asked Mr. Johnson to come back next month to give more information.

 

22.  CONDITIONAL USE PERMIT #284

At 10:45 a.m. Chairman Tichota opened a public hearing to consider a request from Emory & Lola Bridgeford to replace a dwelling in Section 12 T21N R7E.  There was no one present to object to the permit which was recommended for approval by the planning commission and zoning administrator.  After discussion, a motion was made by Sill and seconded by Wiechman to approve conditional use permit #284.  Upon a roll call the vote resulted as follows; Meister, Sill, Mutzenberger, Ott, Ross, Wiechman and Tichota, yeas; nays none; motion carried.

 

23.  CONDITIONAL USE PERMIT #264

Chairman Tichota opened a public hearing at 11:00 a.m. to consider a request from Kurt Maack to separate a tract in Section 15 T21N R6E. There was no one present to object to the permit which was recommended for approval by the planning commission and zoning administrator. After review, a motion was made by Mutzenberger and seconded by Ross to approve conditional use permit #264. Upon a roll call the vote resulted as follows; Ott, Ross, Sill, Wiechman, Mutzenberger, Meister and Tichota, yeas; nays none; motion carried.

 

24.  EMPLOYEE BENEFITS

Benefit Management was present to give a quote for an employee benefit package.  No formal action was taken.

 

25.  ROAD RIGHT-OF-WAY PERMIT

Tom Feller requested permission to lay a gas pipe line in County right-of-way in section 12 Township 23N R4E. Representatives from the City of Wisner and Advanced Consulting, and Tom Feller were present.  A motion was made by Sill and seconded by Ott to approve the request.  Upon a roll call the vote resulted as follows; Ott, Ross, Sill, Wiechman, Mutzenberger, Meister and Tichota, yeas; nays none; motion carried.

 

26.  NEW EQUIPMENT PURCHASE

The Road Department was present with a representative from Titan Machinery to discuss using the Minnesota State bid to purchase a pay loader.  The Board received a legal opinion in December that using a Minnesota State bid complies with Nebraska County Purchasing Act.  The Board discussed the necessity of making the purchase and directed the Road Superintendent to gather information on the availability of leasing a machine during winter months and the cost associated with leasing.  No formal action was taken.

 

27.   APPROVE CLAIMS

A motion was made by Wiechman and seconded by Sill to approve the following claims; General Payroll and reimbursements $109,448.46; Road Payroll $41,196.14; Economic Development Payroll $8,509.18; E911 Payroll & reimbursements $18,350.89; Lincoln Financial 1003.53 co. share vision & dental, Ameritas Life Ins. 7576.42 co share retire, Blue Cross 22,939.62 co share health, F&M Bank 7754.87 co share soc sec, Mark Albin 603.50 mental health bd expenses, Alco 34.13, American Diabetes Assn 28.00 subs, Appeara 57.81 supplies, Associated Psychologists 121.78 mental health bd expenses, Auto Value 30.98 repairs, Baird Holm 702.00 professional serv, Black Hills 450.58 utilities, Bradley Boyum 7.33 meals, Grant Brockemeier 31.36 mileage, Daniel Bracht 4571.99 reimb, Kevin Brester 71.68 mileage, Cardmember Serv. 341.43 postage & supplies, Central Valley Ag 143.54 fuel, Centurylink 1191.60 serv, City of West Point 11870.40 solid waste, City of Wisner 2269.02 solid waste, Clerk of Dist. Ct 177.00 court costs, Comfort Inn 806.55 lodging, Julie Crandall 135.00 reg fee, Cuming Co. Court 440.00 court costs, Cuming Co. Historical Society 200.00 cemetery care, Cuming Co. Sheriff 141.94 court costs, Dell Marketing 239.98 supplies, Diabetes Self-Management 24.00 subs, Douglas Co. Court 3.25 copies, Duane Drieling 39.20 mileage, Eakes Office 100.97 supplies, ES&S 11381.94 election supplies, Electionsource 54.81 supplies, Electrical Engineering 1295.73 repairs, Elite Computers 408.00 equip, Engelhardt TV 3689.37 equip & repairs, First Concord 18.68 adm fee, Floor Maintenance 538.42 supplies, Flower & Gift Gallery 7.50 supplies, Franciscan Care Serv. 692.00 employment test & blood tests, GreatAmerica Financial Serv. 163.00 equip lease, Tom Hagedorn 17.92 mileage, Nebr. HHS 90.00 institutional care, James Hladky 200.00 labor, Larry Howard 85.12 mileage, Tim Hunke 47.04 mileage, III Corps Clerk 23,000.00 drug program, Interlight 24.92 supplies, Jack’s Uniforms 2504.97 equip, Rick Jacobs 53.76 mileage, JP Electric 148.57 repairs, Russell Kreikemeier 1951.60 ct apnt atny, IAAO 175.00 dues, Kindschuh Bros. 86.34 fuel & tire repair, Lucky’s Bar 17.90 supplies, Mary Jo Lueckenhoff 200.48 mileage, Madison Co. Court 1.75 copies, Madison Co. Sheriff’s Dept. 4950.00 prisoner bd, DMG-Maximus 2100.00 professional serv, Microfilm Imaging 59.00 microfilming, Stuart Mills 773.05 ct apnt atny, MIPS 2605.99 computer support, NACO 120.00 reg fee, Natl Sheriff Assn 54.00 reg fee, NE DOL Boiler Inspection 36.00 inspection, Nebr. Children & Families 25.00 reg fee, Nebr. Public Health Envir Lab 105.00 blood tests, Oxide Design 481.25 website expenses, O’Keefe Elevator Co. 171.53 repairs, Office Systems 122.77 equip maint, Paul Peters 35.84 mileage, Peterson Body 62.72 tire repair, PetroMart 2272.91 fuel, Police Officers Assn 117.00 dues, Quality Printing 1538.13 supplies, Region IV 4973.75 2nd qtr payment, Jesse Schold 16.80 mileage, Debra Schroeder 219.15 mileage & supplies, Lonnie Schultz 9.11 meals, Seward Co. Jail 1320.00 prisoner bd, Skit LLC 286.75 grounds supplies, Smidt’s Garbage 45.00 serv, Alvin Sorensen 16.80 mileage, Brian Sorensen 98.00 mileage, State of Nebr. Office Elevator Safe 140.00 inspection fee, State Treasury Management Div. 1752.69 refund, William Stokely 1800.00 county burial, Teeco 105.35 supplies, Telebeep Cellular 106.96 serv, Thurston Co. Sheriff 5100.00 inmate bd, Time Clock Deals 38.65 adm fee, Tim’s Sinclair 40.57 fuel, UNL Marketplace 46.12 supplies, Daryle Urwiler 19.60 mileage, US Postage 5000.00 postage, Verizon Wireless 200.00 court costs, Verizon Wireless 317.07 serv, Village of Bancroft 367.62 solid waste, Village of Beemer 993.46 solid waste, Glen Vollmer 17.92 mileage, Randy Wattermann 20.16 mileage, West Point Light 2149.77 utilities, West Point News 539.82 publ, West Point Volunteer Fire Dept. 20.00 donation, Western Office Tech 107.40 supplies, Wisner News 196.40 publ, Woods & Aitken 910.00 professional serv, Yosten True Value 5.49 supplies,Total General Fund $153,574.88; Lincoln Financial 273.69 co share vision & dental, Ameritas Life Ins. 2780.73 co share retire, Blue Cross 6256.26 co share health, F&M Bank 3010.64 co share soc sec, Auto Value 134.68 supplies, B’s Enterprises 772.00 asphalt & signs, Black Hills Energy 76.62 utilities, Bodwell Construction 1987.22 gravel, Bomgaars 307.75 tools, C&J Auto Service 1556.50 tires, Central Valley Ag 2034.42 fuel, CenturyLink 91.82 serv, City of Wisner 105.90 utilities, Conway’s Corner 197.26 fuel, Constellation New Energy 37.76 utilities, CCPPD 292.01 utilities, Diamond Vogel Paint 711.77 paint, Engelhardt TV 45.00 licensing fee, Great Plains 158.36 serv, Independent Salt 2884.70 salt, Jr Tools 216.45 tools, Kimball Midwest 278.42 supplies, Kindschuh Bros. 1848.20 fuel, Lymann Richey 1209.32 concrete, Mark Spenner 4126.88 freight, Mainelli Wagner 3410.19 engineering fees, Midwest Service & Sales 2773.00 signs & sign posts, Murphy Tractor 259.16 repairs, NE Weed Control Assn 120.00 reg fee, NMC 867.98 parts & oil, Peterson Body 205.00 parts & labor, PetroMart 56.87 fuel, S&S Willers 4793.24 gravel, Rueter’s Red Power 42.74 parts, S&W Welding 286.10 bridge repair, Sapp Bros 6939.92 fuel & oil, Seals & Service 186.42 parts, Marvin Siebrandt 9964.41 gravel, Skywave Wireless 43.95 serv, Smidt’s Garbage 50.00 serv, Stalp Gravel 67964.61 gravel & rock, Stigge Machine 147.80 repairs, Tim’s Sinclair 2405.79 fuel, Time Clock Deals 15.05 adm fee, Titan Machinery 356.05 parts, Verizon Wireless 268.11 serv, Wahoo Concrete 75898.20 box culverts, Welding Construction 79852.80 contract work, West Point Implement 797.86 parts, West Point Light & Water 319.63 utilities, Wisner Auto Parts 45.25 tools & parts, Wisner True Value 48.47 tools, Yosten True Value 21.59 supplies, Total Road Fund $289,534.55;

 

Bancroft-Rosalie Schools 25,000.00 Dinklage Grant, Franciscan Care Services 50,000.00 Dinklage Grant, City of West Point 50,000.00 Dinklage Grant, Total Special Projects $125,000.00;  Cardmember Service 1046.58 workshop, Cuming Co. Economic Development 1200.00 contract labor, Neta Treasurer 200.00 dues, Oxide Design 87.50 website expenses, Thunder by the River 1500.00 grant, Wayne Herald 595.00 advertising, Total Lodging Tax Fund $4,629.08; MIPS 269.90 computer support, Oxide Design 87.50 website expenses, Total Reg of Deeds Fund $357.40; Lincoln Financial  60.82 co share vision & dental ins, Ameritas Life 574.37 co share retire, Blue Cross 1390.28 co share health, F&M Bank 648.67 co share soc sec, Cardmember Serv 494.66 workshop expenses, etc, CenturyLink 44.18 serv, Northeast Eyecare 1000.00 Nielsen Grant, Oxide Design 218.75 website expenses, PetroMart 54.44 fuel, Quality Printing 348.97 advertising, The Lodge 30.00 rent, West Point Chamber of Commerce 50.00 workshop expenses, Total Economic Development Fund $4,915.14; Champlin Tire Recycling 37,712.99 tire disposal, NRD 1000.00 advertising, Total Inheritance Tax Fund $38,712.99; Quality Printing 75.56 supplies, Total STOP Fund $75.56; Lincoln Financial 121.64 co share vision & dental, Ameritas Life 1238.69 co share retire, Blue Cross 2780.56 co share health, F&M Bank 1396.21 co share soc sec, employee deductible reimb 1513.00, AS Central Finance 448.00 teletype serv, Cardmember Service 272.22 service fee, CenturyLink 8171.41 serv, Consolidated Management 120.50 meals, Great Plains Comm 68.62 serv, Nebr Emg Serv Comm Asn 85.00 reg fee, Quality Printing 15.76 supplies, Time Clock Deals 12.90 adm fee, Total E911 $16,244.51.  Upon a roll call the vote resulted as follows; Meister, Sill, Mutzenberger, Ross, Wiechman and Tichota, yeas; nays none; Ott absent; motion carried.

 

The Board agreed to adjourn and reconvene November 25 & 26, 2014 at 9:00 a.m.  The agenda kept current in the office of the county clerk and on the website (www.cumingco.com).

 

_____________________________________

Cuming County Clerk

Approved:  _____________________________

Chairman

 

 

 

 

Cuming County

West PointBeemerWisnerBancroft

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